Secretary to Resident Representative - Cameroon

Company: African Development Bank
Location: , Tunisia
Job sector: Admin & Customer Service
Job type: Permanent
Reference: ADB/12/090

The African Development Bank Field Office in Cameroon (CMFO) has been established to strengthen dialogue between the Bank and the government, development partners.

Objectives

The African Development Bank Field Office in Cameroon (CMFO) has been established to strengthen dialogue between the Bank and the government, development partners, the private sector, and the civil society, in the design of its development policy and programs, as well as on implementation, monitoring and evaluation of the poverty reduction strategy. CMFO also seeks to assist the operational functions of the Bank Group in launching and follow up of projects and programs in Cameroon with a view to enhancing portfolio quality, identification, promotion of participatory approach, and regional integration. CMFO invites applications from qualified candidates to fill in the following vacant position. This is national position and posting will be in Yaoundé, Cameroon.

Duties and responsibilities

Under the direction of the Resident Representative, the incumbent will be responsible of the following:

Manage Resident Representative’s calendar and schedule of meetings;
Make the necessary arrangements for the high level visitors and answer their questions with tact and discretion;
Prepare briefing materials used by the Resident Representative in his official travels and during special meetings;
Deal with protocol matters and organize Resident Representative meetings with the authorities of the host country; ensure coordination of official receptions given by the Resident Representative;
Participate in staff meetings, take minutes and write reports;
Perform unofficial translations and act as interpreter;
Coordinate the secretariat services of the Office; assign specific tasks to other secretaries and verify all correspondence signed by the Resident Representative
Advise other secretaries on working methods;
Write correspondence that does not address substantive issues and ensure monitoring;
Manage incoming and outgoing courier, phone calls; keep a proper archiving system
Handle the mission reports of the Resident Representative; ensure quality of documents requiring approval and / or signature of the Resident Representative;
Administer office staff’s personnel records; keep the Resident Representative and the Administrative and Finance Assistant informed by providing relevant information, reports and updates;
Draft/finalize correspondence on a range of topics on behalf of the Resident Representative and prepare minutes of meetings;
Perform other tasks as required.

Selection Criteria

Including desirable skills, knowledge and experience

The incumbent must hold :

At least a Bachelor’s degree or a ‘’Maîtrise’’ in Executive Secretariat or HND or Pitmans or RSA, for candidates who have studied under the Anglophone system
An additional qualification in office administration is a competitive advantage
He/she must possess at least 4 years of experience in Secretariat and Administration
He/she must have thorough knowledge and use of standard software used in the Bank, such as Word, Excel, Outlook, Access and PowerPoint. Knowledge of SAP R/3 will be an advantage
He/she must perfectly communicate in French and/or English, with a working knowledge of the other language

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