Purpose:
Under the direct supervision of the Chief of Operations, you will manage the supply operations of a medium-sized country office. You will be responsible for planning, procurement, distribution and monitoring of UNICEF’s supplies in support of the Country Programme.
Qualification:
Advanced university degree in Business Administration, Management or a related field.
Five years of relevant work experience in supply/logistics management at the national and international levels, two years of which should be in developing countries.
Fluency in English and French.
Key Expected Results:
1. Participates in Country Programme strategy planning preview and review meetings to advise on supply requirements. Assists in developing the supply component of the Country Programme, including systems for the procurement and distribution of supplies to all project sites.
2. Responsible for Supply Planning through coordination with the Programme Section. Provides technical advice on procurement specifications and supply administration. When required, develops plans for emergency supply assistance, in accordance with UNICEF Emergency Policies and Guidelines.
3. Develops and implements logistics planning through coordination with Operations/Programme sections, provides technical advice/supervises logistics arrangements, facilitating efficient clearance, storage and distribution of supplies and equipment to end-users from ports of entry and warehouses.
4. Maintains contact with the Supply Division, Copenhagen, on supply policies. Interprets and advises the country office and Government on policies and procedures, impacting on offshore/local procurement and delivery and utilization of UNICEF supplies and equipment. Maintains appropriate links with Copenhagen on trans-national shipments and delivery.
5. Conducts market research, identifies and recommends potential local suppliers. Maintains commodity files and evaluates local supply sources’ overall performance, (competitive pricing, product quality and timely delivery). Assesses supply administration and control mechanisms, and advises on appropriate actions.
6. Supervises the Supply Section staff, in preparation and for implementation of the section’s workplan.
7. Reviews and supervises the preparation of appropriate documentations: SO;s, PR’s, and purchase orders, etc.
8. Undertakes local procurement, as required. Issues invitations to bid. Acts as the secretary and advisor to the CRC. Maintains contact with customs and immigration officials, initiates preliminary supply clearance documentations to facilitate timely customs clearance of supplies and equipment, in keeping with established protocol.
9. Advises Copenhagen on quality deficiencies and on the appropriateness of goods, as well as on claims issues arising from shipments and handles local procurement claims.
10. Undertakes field visits to project sites and sub-offices to inventory and monitor supply inputs. Proposes corrective actions to improve logistical procedures. Prepares trip report for the head-of-office.
11. Identifies training needs and develops training activities in supply management for UNICEF’s staff/consultants and counterparts, designed to improve supply delivery.
12. Maintains the VISION supply monitoring system, participates in preparation of VISION generated supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.
Competencies:
Communicates effectively to varied audiences, including during formal public speaking.
Sets high standards for quality of work and consistently achieves project goals.
Able to work effectively in a multi-cultural environment.
Demonstrates and shares detailed technical knowledge and expertise.
Adjusts team or department’s approach to embrace changing circumstances.
Identifies urgent and potentially difficult decisions and acts on them promptly; initiates and generates team- and department-wide activities.
Ensures that team or department follows relevant company policies and procedures.
Has good leadership and supervisory skills; co-ordinates group activities, ensuring that roles within the team are clear.
Sets clearly defined objectives and plans activities for self, own team or department.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
If you want a challenging career while improving the lives of children around the world UNICEF, the leading children’s rights organization, would like to hear from you.
Visit us at www.unicef.org/about/employ to register in our new e-Recruitment system and apply to this and other vacancies, quoting E-VN-2012-000363. Applications must be received by 20 March 2012.
Please note that only candidates who are under serious consideration will be contacted.
In the selection of its staff, UNICEF is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities: well qualified candidates are strongly encouraged to apply.
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