UNOPS Administration / Human Resources Assistant Job in Nairobi Kenya

UNOPS helps its partners in the United Nations system meet the world’s needs for building peace, recovering from disaster, and creating sustainable development.

UNOPS is known for its ability to implement complex projects in all types of environments around the globe.

In an effort to promote organizational excellence, UNOPS seeks highly qualified individuals for the following position:

Vacancy Code: Masom 2011-368

Post Title: Administration / Human Resources Assistant

Post Level: Consultancy Agreement (LICA 3)

Org Unit: Mine Action Somalia Programme

Duty Station: Nairobi

Duration: 6 Months with a possibility of Extension

Closing Date: 29.08.2011

Background

Somalia Mine Action supports mine and explosive remnants of war (ERW) clearance activities, awareness programming, contamination survey and coordination for mine action activities throughout Somalia.

Somalia Mine Action works closely with other UN Agencies, local communities and humanitarian and development actors to ensure a sustainable and effective response to explosive contamination in Somalia, with priority on improving the lives of people living in affected communities, and ensuring national capacity development for a long term solution to the problem.

In Somaliland and Puntland, capacity development has been carried out for the Somaliland Mine Action Centre SMAC, the Police EOD, the Puntland Mine Action Centre and the Puntland EOD. The Programme has an office in Nairobi to provide managerial and support functions for the Regional Offices in Somalia

Duties and Responsibilities

Under the overall supervision of the Head of Support and under the direct Supervision of Admin/Finance Officer, she/he will be responsible for the following duties:

Personnel management for National, International and Contracted StaffSupervise preparation of monthly attendance sheets for all staffProduce monthly salary sheets for all contract modalitiesAdminister UNLPs and UN Certificates for international staff in accordance with current guidelinesManage Residency for staff in conjunction with protocol office, KEOCManage the monthly accounts for private and official telephone billsMaintain personnel files for National and International StaffPrepare the National Staff Work PlanPrepare National Staff ContractsPrepare the Performance Evaluation Forms for all staffMaintain leave plans and records for all staffProvide assistance for recruiting of staff with vacancy announcements, collation of UNP11’s and CV’s, short listing, interview panelAny other tasks as required by the Admin/Finance Officer Required Selection Criteria

Competencies

Diploma or relevant certificate in disciplineProven background in Administration or Human ResourcesFluent in English oral and writtenCompetent in Word, Excel, PowerPoint, Visio and Lotus NotesCapable of working in a multi-national/cultural environment3-5 years working experienceUniversity degree in a relevant field or matching experience levelFluent in English both written and oralMust have a minimum three years accounting experienceProven financial management employment historySubmission of Applications

Qualified candidates may submit the letter of interest and the attached one page CV Summary only via e-mail to somaliamineaction@unops.org.

Kindly indicate the vacancy number and the post title in the subject line.

*Curriculum Vitae and United Nations Personal History Form (P11) will be requested later for the shortlisted candidates.

* Please note that this is a local post and is open to all nationals of the country of the duty station and to individuals who have a valid work permit.

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